Our initial scan found 8 potential issues in your governing documents.
We checked the 4 public PDFs on Maddex Farm HOA’s website against current West Virginia (W. Va. Code Ch. 36B (UCIOA)) and federal HOA law—and more issues may exist depending on the documents you load.
✓Covenant, Conditions, and Restrictions✓Community Bylaws✓Articles of Incorporation✓Architectural Guidelines+ Add up to 10 PDFs in Full Analysis
Covenant, Conditions, and Restrictions · Sec. 10. · Page 8
Blanket ban, sub-1-meter size cap, or prior approval requirement on satellite dishes or antennas is preempted by federal FCC OTARD regulations.
Operative Clause · Sec. 10. (Page 8)
“No radio or television receiving or transmitting antennae or external apparatus shall be installed on any Lot. Normal radio and television installations wholly within a building are excepted.”
Why It’s Flagged
47 C.F.R. § 1.4000 (FCC OTARD Rule)
The FCC Over-the-Air Reception Devices rule (47 C.F.R. § 1.4000, as expanded by the 2021 OTARD Report and Order, FCC 21-10) preempts community association restrictions that prohibit, charge application fees for, require prior architectural approval for, or impose sub-1-meter (39.37-inch) diameter caps on the installation, maintenance, or use of television broadcast antennas, direct-broadcast satellite dishes 1 meter or less in diameter, and fixed wireless broadband antennas (including hub and relay antennas) situated on property within the exclusive use or control of the owner/tenant.
Sample Discussion Wording for HOA Counsel
For Board & Counsel Review
Provided that this restriction shall not prohibit or require prior approval for any owner or occupant installing an antenna, fixed wireless broadband hub/relay device, or satellite dish of one meter (39.37 inches) or less in diameter within areas under the owner's or occupant's exclusive use or control, in accordance with FCC OTARD regulations (47 C.F.R. § 1.4000).
REMAINING INITIAL FINDINGS & FULL DOCUMENT SET
7 Additional Issues Flagged in Initial Scan
Unlock exact page coordinates, statutory citations, and counsel discussion notes for all 7 remaining issues—plus load up to 10 PDFs for complete review.
CC&Rs & Declaration HierarchyBylaws, Elections & QuorumArchitectural Review (ARC)Fines, Hearings & Due ProcessLeasing & Rental RestrictionsReserve Studies & AssessmentsOfficial Records InspectionW. Va. Code Ch. 36B (UCIOA) & Federal Preemption
FULL GOVERNING DOCUMENT AUDIT · UP TO 10 PDFS · $699
What the Full Analysis Checks & How It Works
Statutory & Federal Check: Audits up to 10 PDFs (CC&Rs, Bylaws, Rules & Amendments) against West Virginia statutes (W. Va. Code Ch. 36B (UCIOA)), Federal law, and local codes.
Cross-Document Hierarchy Check: Flags internal contradictions where Rules, Policies, or Bylaws conflict with your recorded Declaration.
Marked-Up PDFs for Board & Counsel: Boxes each issue on the source page with the controlling statute cited and sample discussion wording.
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Maddex Farm HOA & West Virginia Governing Document Audit FAQ
Answers for HOA board members, community association managers (CAMs), association legal counsel, and homeowners reviewing Maddex Farm HOA’s governing documents under W. Va. Code Ch. 36B (UCIOA).
Homeowners & Community OverviewWhat governing documents were audited for Maddex Farm HOA in Shepherdstown, Jefferson County, West Virginia?
TrueHOA Crystal AI scanned 4 public governing PDF(s) associated with Maddex Farm HOA (Shepherdstown, Jefferson County, West Virginia), including Covenant, Conditions, and Restrictions; Community Bylaws; Articles of Incorporation; and Architectural Guidelines (primary excerpt: Covenant, Conditions, and Restrictions), parsing 255 operative clauses with exact PDF page coordinates. The audit checks CC&Rs (Declaration of Covenants, Conditions, and Restrictions), Bylaws, Articles of Incorporation, and Rules & Regulations against 47 C.F.R. § 1.4000 (FCC OTARD Rule) and West Virginia Uniform Common Interest Ownership Act — UCIOA (W. Va. Code Chapter 36B).
HOA Board of DirectorsWhy did Maddex Farm HOA’s governing documents flag 8 potential compliance issues, and what should the Board do?
Older HOA Declarations, Bylaws, and Operating Rules frequently contain provisions superseded by subsequent amendments to West Virginia Uniform Common Interest Ownership Act — UCIOA (W. Va. Code Chapter 36B) or federal law, or internal hierarchy conflicts where board rules contradict the recorded Declaration. The 8 flagged clauses highlight areas where Maddex Farm HOA’s Board of Directors and association counsel can proactively update policies, avoid unenforceable fine or enforcement disputes, and fulfill board fiduciary duties.
HOA & Real Estate AttorneysHow does TrueHOA Crystal AI check West Virginia HOA governing documents under W. Va. Code Ch. 36B (UCIOA) for association counsel?
TrueHOA Crystal AI ($699 one-time for up to 10 governing PDFs) evaluates every clause against federal law (Fair Housing Act, OTARD 47 C.F.R. § 1.4000 telecommunications rules, federal solar/bankruptcy protections), West Virginia Uniform Common Interest Ownership Act — UCIOA (W. Va. Code Chapter 36B), local codes, and cross-document hierarchy (Recorded Declaration > Articles > Bylaws > Rules). Every PDF page is widened by 340pt on the right margin with exact paragraph bounding boxes, statutory citations (47 C.F.R. § 1.4000 (FCC OTARD Rule)), and non-repetitive discussion wording prepared for HOA legal counsel.
Community Association Managers (CAMs)How do West Virginia HOA property managers use TrueHOA Crystal AI during onboarding or annual compliance reviews?
Community association managers (CAMs, CMCA, AMS, PCAM) and management companies use TrueHOA Crystal AI when onboarding a new West Virginia HOA or preparing for annual meetings, reserve and assessment reviews, architectural (ARC) disputes, or covenant enforcement. The audit works alongside Vantaca, AppFolio, CINC, and TownSq to give managers an instant, page-cited compliance roadmap across all 10 community PDFs.
Elections & Covenant AmendmentsHow can Maddex Farm HOA pass a CC&R or Bylaw amendment or run a certified HOA election in West Virginia?
When an audit identifies outdated covenants or bylaws requiring homeowner ratification, or when Maddex Farm HOA conducts its annual board election, TrueHOA Verified Governance® ($0.50 per door per month, unlimited elections and votes) provides secret-ballot and electronic voting compliance, automated quorum tracking, and cryptographically sealed election records that cut manager election administration time by 98%.
